August 31 - First Meeting Cross Country
Present: Michael McCatty, President, Glenn Chikas, Vice President (Oak Park), Robin Rodes Treasurer (Glenn Loomis), Therese Hickman Asst. Treasurer, (Eastern), Dawn Gildersleeve, Secretary (Cherry Knoll), Matt Courtade, Coordinator, Gary Kosch (Courtade), Brenda Rodenick (Sabin), Teresa Stauffer (Traverse Bay Christian), Eric Bergsma (Old Mission), Steve Robinson.
Call to Order:
Meeting called to order at 7:02 pm.
ORDER OF BUSINESS:
1. Financial Report:
Steve reports that we have $8,600 right now. We are down about $5,000 from last year (new format of All City Basketball and Volleyball to blame). Discussion on proposal to change sport fee to $25.00. Discussion leads to a 5-3 vote to raise pay to play fee.
2. AD Recruiting Report:
Glenn has been working hard on this: As of right now three schools are still looking for replacements and five schools still need a rep. Glenn will keep working on it.
3. Sports Schedule: Schedule was handed out. No comments.
OLD BUSINESS:
A. Cross Country
Mike handed out posters to promote cross country. The schedule was handed out the first event is September 22, at EJH.
B. Girls Basketball:
The free clinic dates are set they are October 2nd and 9th from 5-8pm. The sites are yet to be determined. Steve has extra basketballs so we need to all do a count and let him know if you need any. Glenn has extra first aid kit supplies again do an inventory and let him know what you need.
OPEN FORUM: A. Talked about what we should do to get more A.D.s at these meetings. Mike brought up something about being required to attend so many meetings. We talked about the idea, Glenn Brenda and Steve said they would talk and bring ideas to the next meeting.
B. The mention of forming committees was brought up. Steve said he would be the rules committee. Dawn and Brenda said they would do PR. We are still looking for ideas for other committees.
C. Mike added pictures to the web page after All City track. The web site received 500 pages visited in one day and the site is experiencing more visits because of it.
D. We are looking for some good refs for girls basketball. Mike has some handouts, stick them everywhere.
ADJOURNMENT: Glenn Chikas mentioned to adjourn, Dawn Gildersleeve seconded at 8:56pm.
Respectfully submitted,
Dawn Gildersleeve
T.E.A.M. Secretary

September 1 - Girls Basketball
Present: Michael McCatty, President, Glenn Chikas, Vice President (Oak Park), Robin Rodes Treasurer (Glenn Loomis), Matt Courtade, Coordinator, Cindy Musser (Home School), Gary Slater (Living God), Jeff Whiting (Silver Lake), Deb & John Hawkins (Traverse Heights), Lisa Seymour (Bertha Vos), John Wagner and Eden Elkins (Long Lake Coaches)
Call to Order: Meeting called to order at 7:05 pm.
ORDER OF BUSINESS:
1. Financial Report:
Steve reports that we have $7,600 in the account. Robin is still looking into switching the T.E.A.M. account over. Will try to get info for next months meeting.
2. AD Recruiting Report: Glenn has been working hard on this. We have filled five spots with new A.D.s, That leaves two more schools to fill.
3. Cross Country: Matt reported that the meeting went well only three schools did not show. Cross Country will overlap Girls Basketball by three weeks.
OLD BUSINESS:
A. Principals Meeting: Mike talked to Dave Dean he would like to see where we are with our insurance (who with), last year we paid $2,700. If we go on our own the our insurance will go up drastically.
B. Coaches Mentor: Matt suggested that maybe we could get mentors. This would be for referees and coaches and we would pay them (up to $200). This was voted on and passed. Matt will work on getting this started.
New Business:
A. Girls Basketball: Mike spoke to Larry Truelove and he will run a clinic on October 2nd. Matt suggested that maybe we could have the coaches meeting at West before the West-Central game.
OPEN FORUM:
A. Gary Slater suggested that A.D.s monitor their coaches. Their needs to be communication so that the A.D.s can handle any problems.
B. Glenn asked everyone to go through their first-aid boxes, and check basketballs. He is your contact for refills. Glen also needs to know who needs an AD blue folder to keep paperwork in.
C. Matt would like to have two coaches meetings per sport. One before the season and a follow up after?
ADJOURNMENT:
Robin Rodes motioned to adjourn, John Hawkins seconded at 8:27pm.
Respectfully submitted,
Dawn Gildersleeve
T.E.A.M. Secretary

October 12 - All City Cross Country
PRESENT:
Michael McCatty, President, Dawn Gildersleeve, Secretary, (Cherry Knoll), Robin Rodes, Treasurer, (Glenn Loomis), Theresa Hickman, (Eastern), Cindy Musser, (Home School), Lisa Seymour, (Bertha Vos), Mary Larrabee,(GTACS), Gary Slater (Living God), Tricia (Sabin), Jeff W. (Silver Lake), Jon Hawkins(Traverse Heights), Willow Hill. Matt Courtade.
CALL TO ORDER:
Meeting called to order at 7:05p.m. Approval of minutes from September with changes, (To pay the mentors $200.00 over and above ref pay.) Cindy motioned to approve with change. Jon second passed.
ORDER OF BUSINESS:
1. Financial Report: Robin reports that we have $10,703.83.
2. A.D. Recruiting Report:
Mike reported that Long Lake is the only school that still needs a A.D.
3. Girls Basketball Clinics-Coaches Clinic. Mike reported that there was a good response to both clinics Patty at TC West asked if we could plug her payed clinics. Another thought is that we would pay for the Saturday clinic and let the TEAM schools attend that day? Coaches clinic had great response Jim Anderson helped and then the coaches were able to attend the TC West-Central game for free.
4. Insurance: Need to check to see that we have a Directors and Officers insurance. Mike will talk to Dave Dean and get back next meeting.
5. Referee Situation: Have 10 signed up right now need more to get going. Mike will make some phone calls.
OLD BUSINESS:
a. Principals Meeting part II. Mike attended the meeting he had 5mins. to talk. He got the info out better communication is what we are aiming for.
b. Coaches Mentor: Matt talked to some people needs to get the info out and see if any response.
NEW BUSINESS:
a. All City Cross Country: Have 2 weeks we are hoping for good weather. Will need some help if you can show up.
b. Girls Basketball: Schedule is out forgot Glenn Loomis will work them in and contact schools involved. When we get to tournament we will use same format as last year.
OPEN FORUM:
a. Theresa talked to Dave Taylor regarding the donation form the Track Club. He was attending a meeting the same night and would ask what they are thinking we should do with it. She mentioned the clock and he was not sure that is what we should do?
b. Matt mentioned that maybe we should look into renting a storage space for all the equipment?
c. Coaches accountability forms have changed add info about self-esteem (which Mike learned form the principle meeting).
d. There is an updated version for Volleyball and Basketball books (You should have a copy in your Library). They have added a classroom course and an online course , Mike is looking for any input for this program. If you are interested in taking the course let Mike know.
ADJOURNMENT: Jon motioned to adjourn Dawn second. 8:22pm.
Respectfully submitted,
Dawn Gildersleeve
T.E.A.M. Secretary

November 9 - All City Girls Basketball - Boys Basket Ball
PRESENT: Michael McCatty, President, Dawn Gildersleeve, Secretary, (Cherry Knoll), Robin Rodes, Treasurer, (Glenn Loomis), Theresa Hickman, (Eastern), Cindy Musser, (Rome School), Gary Slater,(Living God), Michael Skrizypczak(G.T. Academy), Mary Larrabee,(GTACS), Jay Klein, (Sabin), Jon Hawkins, (Traverse Heights), Jason Harding, (Traverse Bat Christian).
CALL TO ORDER: Meeting called to order at 7:15 p.m.
Approval of minutes from October. Jon motioned to approve Mike second passed.
ORDER OF BUSINESS:
1. Financial Report: Robin reports that we have $17,445.83. She is still waiting for some Cross Country money. Robin handed out a proposal to change the checking account. We are still waiting for info from Dave Dean. Tabled at this time.
2. Cross Country. Weather was awful. Matt s wife and children helped out they had some run ins with parents (being mouthy). Remember that it is our job to make sure parents know that we expect them to act as adults.
3. D and 0 Insurance. No response from Dave Dean will bring up at next meeting.
OLD BUSINESS:
a. Donation from Track Club. Theresa did not get back with Dave Taylor, she will bring info to next meeting.
b. Referees. No major complaints.
c. Storage space for equipment. Matt not present no report.
d.ASEP (American Sports Education Program). Let Mike know if you are interested in taking the course. Discussion about the course would like to make it a mandatory course down the road?
e. Girls Basketball. Volunteers are needed for November 20. Glen will be making calls.
NEW BUSINESS:
a. Boys Basketball. Dates are set for the meetings. Free clinics are set Nov. 20, at Central H.S. (small gym), and Dec. 4, at EJH.
OPEN FORUM:
a. Mary mentioned that maybe we should have Thank You s for helpers, or use the web-site to thank volunteers. Mike will look into getting cards made with TEAM logo. Mike asked Dawn if she would help with this.
ADJOURNMENT: Jon motioned to adjourn Mary second. 8:22pm.
Respectfully submitted,
Dawn Gildersleeve
T.E.A.M. Secretary

December 14 - Boys Basketball
Present: Michael McCatty, President, Robin Rodes Treasurer (Glenn Loomis), Theresa Hickman Asst. Treasurer, (Eastern), Dawn Gildersleeve, Secretary (Cherry Knoll), Matt Courtade, Coordinator, Cindy Musser, (Home School) Gary Slater, Living God), Mary Larrabee, (GTACS), John Hawkins, (Traverse Heights), Carolyn Weeks, (Willow Hill), Jeff Whiting, (Silver Lake), Bob Marsh, (Old Mission).
Call to Order:
Meeting called to order at 7:15 pm.
Approval of minutes: from November. John motioned Mary second approved.
ORDER OF BUSINESS:
1. Financial Report:
Robin reported that we have $7,862.66 but central are missing three deposits. She thinks we should have $23,365.66. She pointed out that we need to get moving on separate accounts.
2. Girls Basketball:
All City went great. There were some referee absences during regular season but we are doing well with the ones we have.
OLD BUSINESS:
A. Donation from Track Club. Theresa will bring to January meeting.
B. Referees. Doing well with hiring of referees for boys basketball.
C. Storage space for equipment. Looking for something 10x15 or 6x15. We need to know what we need to store. Dawn will call around to get some prices. Carolyn said she would get some inventory sheets together.
NEW BUSINESS:
A. Boys Basketball. All City is set for Saturday January 29, 2005. Our season falls between the high school and they are not available during our season. Matt would like the TEAM reps to call him with how many teams your school will have each season.
OPEN FORUM:
A. Mike is letting everyone at the meeting know that he would like to make some amendments to the constitution at the January meeting.
B. Volleyball nets, Matt needs to check into prices for new systems. He asked who needs a new system. Old Mission, and Willow Hill are the only two at this time.
C. Mary asked if Tuesday night was working for our meetings. We felt it worked best for all.
ADJOURNMENT: Mary motioned to adjourn John second at 8:15.
Respectfully submitted,
Dawn Gildersleeve
T.E.A.M. Secretary

January 11 - All City Boys Basketball
PRESENT: Michael McCatty. President. Robin Rodes, Treasurer, (Glenn Loomis), Cindy Musser,(Home School), Gary Slater, (Living God), Mary Larrabee. (GTACS). Jon Hawkins, (Traverse Heights). Matt Courtade.
CALL TO ORDER: Meeting called to order at 7:05 p.m.
Approval of minutes from December. Cindy motioned to approve Mike second.
ORDER OF BUSINESS:
1. Financial Report: Robin reported that we have $7.876.41 in our account but she says we are still missing about $7,450 in deposits. Mike is planning on meeting with Dave Dean to clarify or concerns. There are still some schools that need to get money in for fall sports.
2. Mike proposed an amendment change to Article V. We took a vote and it was unanimous yes. Mike will present more changes in the future.
3. All-City Basketball is Saturday January 29. Volleyball starts on January 31. Mall has Volleyballs and will bring them to the next meeting. Coaches can do Volleyball training on line with the ASEP program just like basketball. We will reimburse if you send the receipt to Robin Rodes. Mary Larrabee asked if we would be switching to the rally scoring system? Matt said it would move the games along quicker. A point scored on every serve. Scoring would be either to 21 or 25. They need a 2-pt. advantage to win.
4. Mall Courtade is stepping down as Coordinator. This is his last year. If you know anyone who is interested or would be good at this position please let Mike know.
OLD BUSINESS:
a. Referees. Old Mission said they have not had a ref yet, should they find there own refs? Matt told them to get there own refs.
NEW BUSINESS:
a. Web Site. We have a new web-site check it out. It is a database driven system b. Mall is looking into getting a broken All-City Track clock repaired. It will take about 8-10 weeks and cost about $300.00. The cost for a new one is $800.00 approx. Matt proposed we buy a new one and fix the old one so we have a spare. We voted and it was unanimous in favor of buying a new one and fixing the broken one.
OPEN FORUM:
a. What to do next season if the High School changes its seasons. Volleyball and Girls Basketball will be switching. Matt suggested that we run boys and girls 5th grade basketball together and then 6th grade boys and girls basketball at the same time. We could extend the season for the 6th graders. then run Volleyball after basketball. Gary Slater recommended we wait a year to see how it works for us if we do not change our season. We also need to consider AAU and if they change hoe they do things. Mike recommended we put together a committee to research this. Mike will get out a notice to all the reps and from that response put together a committee.
ADJOURNMENT: Mary motioned to adjourn Jon second. 8:36.
Respectfully submitted.
Cindy Musser
for Dawn Gildersleeve
T.E.A.M. Secretary

February 8 - Volleyball
PRESENT: Michael McCatty. President. Dawn Gildersleeve, Secretary,(Cherry Knoll) Robin Rodes, Treasurer, (Glenn Loomis), Theresa Hickman, Asst. Treasurer (Eastern) Cindy Musser,(Home School), Jeff Whiting, (Silver Lake), Jon Hawkins, (Traverse Heights) Carolyn Weeks, (Willow Hill) Michael Skrizypczak, (Grand Traverse Academy). Matt Courtade.
Call to Order: Meeting called to order at 7:08 p.m
Approval of Minutes from January. Jon motioned Cindy second approved.
Order of Business: 1. Financial Report: Robin reported that we are changing the color of the paper we use for deposits. This should help to keep track of our deposits into the booster's account. Matt and Mike had a meeting with the A.D. it looks like we are keeping our account where it is. We should see some changes and were asked to try it for a few months and see how it goes.
2. Boys Basketball: All City went really well. Had ordered lots of t-shirts need to look at our numbers for next year so that we do not have so much left over.
Old Business:
A. Donation from the Track Club: Theresa talked to Dave Taylor, he likes the idea of the clock for cross country. We do not have a time limit on the money that they would like to donate. Theresa will work on a proposal for a time clock.
B. Hiring a Coordinator: Mike will get an ad in the paper and start interviews.
New Business:
A. Charging a fee at the gate. Discussion about charging at All City - Vote Split re-vote at the next meeting.
B. Volleyball Scoring: We will be using a rally score this year. Play to 25 points every serve scores a point must win by 2. The net is live (plays the net on serves).
Open Forum:
A. Track Info: Both Junior High tracks will be resurfaced this summer they are using a very high quality product.
B. Track: Matt suggested that we add a race on Saturday that would include 5 different events.
C. Ref Mentors: Mike spoke with James and he had an idea that we have someone in charge of refs and that bonuses are given for great improvements in our refs.
D. The board had tried to take a course through NMC learn for life on running a volunteer organization. The class was canceled for winter but will check on it again soon. They also offer a class on grant writing that might benefit the organization.
Adjournment:
Theresa motioned to adjourn Jeff second at 8:40.
Respectfully submitted,
Dawn Gildersleeve
T.E.A.M. Secretary

March 8 - All City Volleyball
PRESENT: Michael McCatty. President. Dawn Gildersleeve, Secretary,(Cherry Knoll) Robin Rodes, Treasurer, (Glenn Loomis), Theresa Hickman, Asst. Treasurer (Eastern) Cindy Musser,(Home School), Jeff Whiting, (Silver Lake), Michael Skrizypczak, (Grand Traverse Academy) Mary Larrabee (GTACS)Gary Slater, (Living God), Gary Kosh, (Courtade), Jason Harding (Traverse Bay Christian) Jon Hawkins, (Traverse Heights). Matt Courtade.
Call to Order: Meeting called to order at 7:05 p.m.
Approval of Minutes from February, Mike motioned Jon second approved.
Order of Business
1. Financial Report: As of January 26 we have $13,616.71
2. Storage: Dawn reported that she had gotten prices on three different places. Colonial Self-Storage, Cass Rd Self Storage, Storage Attic. After discussion of prices everyone agreed that Colonial was the best deal.
3. Coordinator Hire: Ad went in the paper and are working on interviews.
Old Business:
A. Donation from the Track Club. Theresa is working on a proposal. There are still lots of ideas (summer programs, summer camps should we coordinate or promote?)
B. Equipment List: Next Month (April)
New Business:
A. Volleyball: Tournament schedule is out all city is ready to go. Need volunteers. Discussion regarding if all teams that get to Saturday will receive medals. Decided that all teams will get the medals on Saturday.
B. Volleyball Scoring: We will be using a rally score this year. Play to 25 points every serve scores a point must win by 2 The net is live (plays the net on serves).
Open Forum:
A. Track Info: Check equipment Carolyn should be getting a list out of the equipment that you should have.
B. Collection at the gate was discussed again. We voted on one of four options. Collect on all three days for All City Track was the winner we will not deny anyone entrance.
Adjournment:
Cindy motioned to adjourn Mike second 8:15 p.m.
Respectfully submitted,
Dawn Gildersleeve
T.E.A.M. Secretary

 

April 12 - Track
PRESENT: Michael McCatty. President. Dawn Gildersleeve, Secretary,(Cherry Knoll) Robin Rodes, Treasurer, (Glenn Loomis), Theresa Hickman, Asst. Treasurer (Eastern) Cindy Musser,(Home School), Jon Hawkins, (Traverse Heights), Jeff Whiting, (Silver Lake), Michael Skrizypczak, (Grand Traverse Academy) Mary Larrabee (GTACS)Gary Slater, (Living God), Lisa Seymore, (Bertha Vos), Bob Marsh (Old Mission), Carolyn Weeks, (Willow Hill), Matt Courtade and Courtney Reinhardt.
Call to Order: Meeting called to order at 7:05 p.m.
Approval of Minutes from February, Mike motioned Dawn second approved.
Introduction of our new coordinator Courtney Reinhardt. She is working on an outline of the coordinator position.
Order of Business:
1. Financial Report: As of March 31 we had $14,615.04. Robin asked that we send a roster in with the money so that she can keep track better.
2. Volleyball: Went pretty well ran a little longer than we had hoped.
3. Equipment Lists: Return to Carolyn, most people need supplies for the first aid kits. Bob and Cindy will work on getting supplies lined up.
Old Business:
a. Storage Unit: We have the unit and might want to add shelves.
b. Summer running program: no info at this time, the Sunrise Rotary will like us to promote there race at All City track meet.
New Business:
a. Track: Schedule out next week (April 17). If you need any equipment see Matt. All City is May 23, 24, 25, 26.
b. Elections of officers: President, Treasurer, Vice President are up for vote. We will be voting at the May 10 meeting.
Open Forum:
a. Sixth grade at East will need to be resolved for next year.
b. Marty Preston is the person that schedules the gyms for us. if ever a problem contact her.
c. Vote on collection: At the March meeting discussed whether we should collect money at All-City Track, we are to vote tonight. Majority vote to no collect at any All City events.
d. Discussion that we need to get Courtney a cell phone to contact her. All agree that we will provide a cell phone.
Adjournment: Mary motioned to adjourn Mike second 8:46 pm.
Respectfully submitted,
Dawn Gildersleeve
T.E.A.M. Secretary

 

May 10 - All City Track
PRESENT: Michael McCatty. President. Dawn Gildersleeve, Secretary,(Cherry Knoll) Robin Rodes, Treasurer, (Glenn Loomis), Theresa Hickman, Asst. Treasurer (Eastern) Cindy Musser,(Home School), Jeff Whiting, (Silver Lake), Jon Hawkins, (Traverse Heights) Carolyn Weeks, (Willow Hill) Michael Skrizypczak, (Grand Traverse Academy) Gary Slater, (Living God), Lisa Seymour, (Bertha Vos), Bob Marsh, (Old Mission), Gary Kosch, (Courtade), Courtney Reinhardt, Coordinator. Matt Courtade, Coordinator.
Call to Order: Meeting called to order at 7:04 p.m
Approval of Minutes from January. Jon motioned Mike second approved.
Order of Business:
1. Financial Report: Robin reported as of April statement we have $13,812.79
2. Track: Let your coaches know that there is a three event limit. East track is having problems with parents and kids all over the track, trying to work it out.
Old Business:
A. Summer running program, Theresa is still working out the details
New Business:
A. Election of Officers, President: Michael McCatty, Vice President Theresa Hickman, Tresurer: Robin Rodes, Asst Tresurer: Carolyn Weeks. Voted and approved all positions.
Open Forum:
A. Sixth grade at East will need to be resolved for next year. Bob Marsh will make some phone calls and see what is going on.
B. Cindy is going to order blue folders for athleti directors. Mike has ordered the first aid bags. Cindy and Bob have ordered supplies (for bags).
Adjournment:
Gary motioned to adjourn Cindy second 8:03 p.m.
Respectfully Submitted,
Dawn Gildersleeve
T.E.A.M. Secretary